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Guidance for Submitting Best Practices

Updated 02/26/09


Submitting a Best Practice for Consideration

To identify, evaluate and prepare "Best Practices" for dissemination throughout the DOE Complex, the Department of Energy and EFCOG has established a protocol for processing candidates. The first step in this process is to determine if the proposed Best Practice would be suitable for submission for complex wide application.

Answer the following questions: Yes No
Is the practice proven through successful implementation and use?

Does the practice have broad applicability across the Complex as opposed to being more specific to one site?
  • Can the conditions needed for adoption by others be adequately defined?
  • Can the benefits and value be clearly and quantitatively defined?
  • Can the cost and resource expectations (needs) for adoption be sufficiently defined?
  • Can or does the proposing site have senior management support to share the "Best Practice"? Is the proposing site willing to mentor adopting sites?
  • Can a recommended implementation scenario and support structure be properly defined?

Can the "Best Practice" be categorized in one or more of the ISM Core Functions and Guiding Principles?

If you answered "YES" to all of the above questions, the next step is to prepare an abstract of the candidate "Best Practice" that contains the following information:

  • A descriptive title of the "Best Practice," the contractor site where the practice is applied, and the name and position of a personal contact (subject matter expert) who can provide further information on the candidate practice;
  • The relationship between the "Best Practice" and selected ISM Core Functions and Guiding Principles;
  • The attributes of the "Best Practice," i.e., what is it or what does it do and how well does it do the features cited;
  • The implementation experience and status, demonstrating the "Best Practice" is a proven candidate; and
  • The name and contact information of the person submitting the candidate "Best Practice," if different than the subject matter expert, with evidence of organizational authorization to communicate the "Best Practice."
  • Prepared abstracts should be submitted to contacts listed below.

Submit abstracts for candidate "Best Practices" to the below contacts. Addresses and phone numbers for the below contacts are located on the EFCOG website at URL http://www.efcog.org.

 

For Best Practices relating to:
EFCOG POC DOE POC
Acquisition Management Ami Peterson, Chair, Acquisition Management Working Group
Phone: 505-844-3085
adpeter@sandia.gov
ED Simpson
DOE Liaison, Acquisition Management
Phone: 202-287-1385
edward.simpson@pr.doe.gov
Assessments

Tom Helms, ISM&QA WG, Best Practices Team Lead

Phone: (803) 643-1655

tom.helms@parsons.com

Emil Morrow
DOE Liaison for Feedback & Improvement
Phone: (202) 586-5530
emil.morrow@dp.doe.gov
Deactivation & Decommissioning and Facility Engineering (DD/FE) Darin Dobbins, S. M. Stoller
Phone: 208-680-9364
ddobbins@stoller.com

Mike Auble, LLNL
Phone: 925-422-8158
auble2@llnl.gov
Andy Szilagyi, DOE HQ EM
D&D Program Leader

Phone: 301-903-4278
andrew.szilagyi@em.doe.gov
Electrical Safety

Mark Mcnellis, Chair

Electrical Safety Subgroup

Phone: 505-845-4895  

msmcnel@sandia.gov


Jackie McAlhaney, Vice Chair Electrical Safety Subgroup

Phone: 803-208-3389 

E-mail: jackie.mcalhaney@srs.gov

Frank Russo, NNSA/DOE
Phone: 202-586-9056

frank.russo@nnsa.doe.gov

 

Energy Efficiency Lynnwood Dukes, Chair, Energy Efficiency Working Group

Phone: 505-845-7542
ldukes@sandia.gov

Victor P. Petrolati
DOE Liaison for Energy Efficiency
Phone: (202) 586-4549
victor.petrolati@hq.doe.gov
Engineering Practices

Cherri DeFigh-Price,

Vice Chair Engineering Practices Working Group

Phone: 803-502-9528

cherri.defigh-price@parsons.com

Jay McDonald
DOE Co-liaison for Engineering
Phone: (865) 574-4265
mcdonaldjg1@yso.doe.gov
Environmental

Ross Fanning, Chair , Environmental Subgroup

Phone: 803-952-8247

ross.fanning@srs.gov

Steven Woodbury
DOE Liaison for Environmental
Phone:  (202) 586-4371
steven.woodbury@hq.doe.gov
Information Management
Ted Michels, Chair, Information Management Working Group
Phone:  (925) 422-7220
michels3@llnl.gov
Karen Evans
DOE Liaison for Information Management
Phone:  (202) 586-0166
 karen.evans@hq.doe.gov
Integrated Safety Management

Tom Helms, ISM&QA WG, Best Practices Team Lead

Phone: (803) 643-1655

tom.helms@parsons.com

Frank Russo, NNSA/DOE
Phone: 202-586-9056

 frank.russo@nnsa.doe.gov

Maintenance Lynnwood Dukes, Chair, IMWG Maintenance Subgroup
Phone: (505) 845-7542
Fax: (505) 844-5318
ldukes@sandia.gov
Fred Drummond
DOE Liaison for Maintenance
Phone:  (202) 586-9296
charles.f.drummond@hq.doe.gov
Management

Tom Helms, ISM&QA WG, Best Practices Team Lead

Phone: (803) 643-1655

tom.helms@parsons.com

Frank Russo, NNSA/DOE
Phone: 202-586-9056

frank.russo@nnsa.doe.gov

Nuclear Safety Brad Evans, Chair Safety Analysis Working Group
Phone: 509-376-4447
Fax: 509-372-3861
Brad.Evans@pnl.gov
Richard Englehart
DOE Liaison for Nuclear Safety
Phone:  (301) 903-3718
richard.englehart@hq.doe.gov
Safety & Security Regulatory (PAAA)

Conard L. Stair,  Co-Chair, Safety & Security Regulatory Working Group

Phone: 865-576-8081
staircl@y12.doe.gov

 

Bill Luce, Co-Chair, Safety & Security Regulatory Working Group

Phone: 803-952-9881

william.luce@srs.gov

Tony Weadock

DOE Office of Enforcement

Phone: (301) 903-4283

tony.weadock@hq.doe.gov

Project Management Mark Sueksdorf, Chair, Project Management Working Group
Phone: 925-423-8449
sueksdorf1@llnl.gov
TBD
Standards & Requirements

Tom Helms, ISM&QA WG, Best Practices Team Lead

Phone: (803) 643-1655

tom.helms@parsons.com

TBD
Subcontractor Safety

Tom Helms, ISM&QA WG, Best Practices Team Lead

Phone: (803) 643-1655

tom.helms@parsons.com

TBD
Other

Tom Helms, ISM&QA WG, Best Practices Team Lead

Phone: (803) 643-1655

tom.helms@parsons.com

TBD
Work Management

Steven Little, Chair, Work Management Subgroup

Phone: (865) 576-9962

littlesk@y12.doe.gov

Rick Kendall, NNSA

NA-171.2 (GTN), Department of Energy

Phone: (301) 903-3102

Rick.Kendall@nnsa.doe.gov

     

For more information on Best Practices contact:

 

Tom Helms, SRS SWPF Project

Best Practices Team Lead

Phone: (803) 643-1655

tom.helms@parsons.com