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Guidance for Submitting Best Practices

Submitting a Best Practice for Consideration

To identify, evaluate and prepare "Best Practices" for dissemination throughout the DOE Complex, the Department of Energy and EFCOG has established a protocol for processing candidates. The first step in this process is to determine if the proposed Best Practice would be suitable for submission for complex wide application.

Answer the following questions: Yes No
Is the practice proven through successful implementation and use?

Does the practice have broad applicability across the Complex as opposed to being more specific to one site?
  • Can the conditions needed for adoption by others be adequately defined?
  • Can the benefits and value be clearly and quantitatively defined?
  • Can the cost and resource expectations (needs) for adoption be sufficiently defined?
  • Can or does the proposing site have senior management support to share the "Best Practice"? Is the proposing site willing to mentor adopting sites?
  • Can a recommended implementation scenario and support structure be properly defined?

Can the "Best Practice" be categorized in one or more of the ISM Core Functions and Guiding Principles?

If you answered "YES" to all of the above questions, the next step is to prepare an abstract of the candidate "Best Practice" that contains the following information:

  • A descriptive title of the "Best Practice," the contractor site where the practice is applied, and the name and position of a personal contact (subject matter expert) who can provide further information on the candidate practice;
  • The relationship between the "Best Practice" and selected ISM Core Functions and Guiding Principles;
  • The attributes of the "Best Practice," i.e., what is it or what does it do and how well does it do the features cited;
  • The implementation experience and status, demonstrating the "Best Practice" is a proven candidate; and
  • The name and contact information of the person submitting the candidate "Best Practice," if different than the subject matter expert, with evidence of organizational authorization to communicate the "Best Practice."
  • Prepared abstracts should be submitted to contacts listed below.

Submit abstracts for candidate "Best Practices" to the below contacts. Addresses and phone numbers for the below contacts are located on the EFCOG website at URL http://www.efcog.org.

For Best Practices relating to: Send abstract to:
EFCOG POC DOE POC
Acquisition Management Jim L. Jacobsen
Chair, Acquisition Management
Phone: 509-376-3845
Fax: 509-376-1476
jim_l_jacobsen@rl.gov
ED Simpson
DOE Liaison, Acquisition Management
Phone: 202-287-1385
Fax: 202-287-1979
edward.simpson@pr.doe.gov
Assessments

Rex Beach, LLNL

Chair, Feedback & Improvement Subgroup
Phone:
(925) 422-7592
E-mail:
beach3@llnl.gov

 
Emil Morrow
DOE Liaison for Feedback & Improvement
Phone: (202) 586-5530
E-mail: emil.morrow@dp.doe.gov
Deactivation & Decommissioning and Facility Engineering (DD/FE) Darin Dobbins, S. M. Stoller
Phone: 208-680-9364
ddobbins@stoller.com

Mike Auble, LLNL
Phone: 925-422-8158
auble2@llnl.gov
Andy Szilagyi, DOE HQ EM
D&D Program Leader

Phone: 301-903-4278
andrew.szilagyi@em.doe.gov
Energy Efficiency
Mike Moran, PNNL
Chair, Energy Efficiency Working Group

Phone: 509-372-2680
Fax: 509-372-1686

mike.moran@pnl.gov

Victor P. Petrolati
DOE Liaison for Energy Efficiency
Phone: (202) 586-4549
Fax: (202) 586-3000
E-mail: victor.petrolati@hq.doe.gov
Engineering Practices Ken Keith
Chair, Engineering Practices
Phone: 865-576-9687
Fax: 864-241-7252
E-mail: keithkdjr@y12.doe.gov
Jay McDonald
DOE Co-liaison for Engineering
Phone: (865) 574-4265
Fax: (865) 576-8010
mcdonaldjg1@yso.doe.gov
Environmental John S. Irving
Environmental Support & Services
Battelle Energy Alliance (BEA)
Idaho National Laboratory
Idaho Falls, Idaho 83415
Phone: (208) 526-8745
Cell: (208) 569-4720
E-mail: John.Irving@inl.gov
Steven Woodbury
DOE Liaison for Environmental
Phone:  (202) 586-4371
Fax:  (202) 586-0955
E-mail:  steven.woodbury@hq.doe.gov
Information Management
Ted Michels
Chair, Information Management
Phone:  (925) 422-7220
Fax:  (925) 423-4820
E-mail: michels3@llnl.gov
Karen Evans
DOE Liaison for Information Management
Phone:  (202) 586-0166
Fax:  (202) 586-7966
E-mail: karen.evans@hq.doe.gov
Integrated Safety Management

Rex Beach, LLNL

Chair, Feedback & Improvement Subgroup
Phone:
(925) 422-7592
E-mail:
beach3@llnl.gov

Frank Russo
DOE Liaison for Integrated Safety Management
Phone: (301) 903-1845
Fax: (301) 903-2268
E-mail: Frank.Russo@nnsa.doe.gov
Maintenance Lynnwood Dukes, SNL
Chair, IMWG Maintenance Subgroup
Phone: (505) 845-7542
Fax: (505) 844-5318
ldukes@sandia.gov
Fred Drummond
DOE Liaison for Maintenance
Phone:  (202) 586-9296
Fax:  (202) 586-4500
E-mail: charles.f.drummond@hq.doe.gov
Management

Rex Beach, LLNL

Chair, Feedback & Improvement Subgroup
Phone:
(925) 422-7592
E-mail:
beach3@llnl.gov

Frank Russo
DOE Liaison for Integrated Safety Management
Phone: (301) 903-1845
Fax: (301) 903-2268
E-mail: Frank.Russo@eh.doe.gov
Nuclear Safety Paula Ostby, INL
Chair, Safety Analysis Working Group
Phone: (208) 526-0943
Fax: (208) 526-4236
paula.ostby@inl.gov
Richard Englehart
DOE Liaison for Nuclear Safety
Phone:  (301) 903-3718
Fax:  (301) 903-6172
E-mail: richard.englehart@hq.doe.gov
Price-Anderson Amendments Act Steve Filipowicz, BWXT Pantex
Co-Chair, PAAA Working Group
Phone: (806) 477-6520
Fax: (806) 477-4202
sfilipow@pantex.com
Steve Sohinki
DOE Liaison for Price-Anderson Amendments Act
Phone:  (301) 903-0100
Fax:  (301) 903-0081
E-mail: stephen.sohinki@eh.doe.gov
Project Management

Rex Beach, LLNL

Chair, Feedback & Improvement Subgroup
Phone:
(925) 422-7592
E-mail:
beach3@llnl.gov

TBD
Standards & Requirements

Rex Beach, LLNL

Chair, Feedback & Improvement Subgroup
Phone:
(925) 422-7592
E-mail:
beach3@llnl.gov

TBD
Subcontractor Safety

Rex Beach, LLNL

Chair, Feedback & Improvement Subgroup
Phone:
(925) 422-7592
E-mail:
beach3@llnl.gov

TBD
Other

Rex Beach, LLNL

Chair, Feedback & Improvement Subgroup
Phone:
(925) 422-7592
E-mail:
beach3@llnl.gov

TBD
Work Management Tony Jennings
CH2M Hill
Phone: 509-373-3447
Fax: 509-372-0830
E-mail: tony_l_jennings@rl.gov
Michael Hillman
DOE Liaison for Work Management
Phone: 301-903-3568
E-Mail: Michael.hillman@eh.doe.gov

For more information on Best Practices contact:

Rex Beach, LLNL

Chair, Feedback & Improvement Subgroup
Phone:
(925) 422-7592
E-mail:
beach3@llnl.gov

 

Will Brocker, Argonne National Laboratory Best Practices Task Team Lead

Phone: (630) 282–1186

E-mail: wbrocker@anl.gov

 

Stephen Lindamood, Parsons

Best Practices Task Team Lead

Phone:  (803) 6411691

E-mail: stephen.lindamood@parsons.com