Guidance for Submitting Best Practices

Submitting a Best Practice for Consideration

To identify, evaluate and prepare "Best Practices" for dissemination throughout the DOE Complex, the Department of Energy and EFCOG has established a protocol for processing candidates. The first step in this process is to determine if the proposed Best Practice would be suitable for submission for complex wide application.

Answer the following questions: Yes No
Is the practice proven through successful implementation and use?

Does the practice have broad applicability across the Complex as opposed to being more specific to one site?

Can the conditions needed for adoption by others be adequately defined?
Can the benefits and value be clearly and quantitatively defined?
Can the cost and resource expectations (needs) for adoption be sufficiently defined?
Can or does the proposing site have senior management support to share the "Best Practice"? Is the proposing site willing to mentor adopting sites?
Can a recommended implementation scenario and support structure be properly defined?

Can the "Best Practice" be categorized in one or more of the ISM Core Functions and Guiding Principles?

If you answered "YES" to all of the above questions, the next step is to prepare an abstract of the candidate "Best Practice" that contains the following information:

A descriptive title of the "Best Practice," the contractor site where the practice is applied, and the name and position of a personal contact (subject matter expert) who can provide further information on the candidate practice;
The relationship between the "Best Practice" and selected ISM Core Functions and Guiding Principles;
The attributes of the "Best Practice," i.e., what is it or what does it do and how well does it do the features cited;
The implementation experience and status, demonstrating the "Best Practice" is a proven candidate; and
The name and contact information of the person submitting the candidate "Best Practice," if different than the subject matter expert, with evidence of organizational authorization to communicate the "Best Practice."
Prepared abstracts should be submitted to contacts listed below.

Submit abstracts for candidate "Best Practices" to the below contacts. Addresses and phone numbers for the below contacts are located on the EFCOG website at URL http://www.efcog.org.

For Best Practices relating to:	Send abstract to:
For Best Practices relating to:	EFCOG POC	DOE POC
Acquisition Management	Jim L. Jacobsen Chair, Acquisition Management Phone: 509-376-3845 Fax: 509-376-1476 jim_l_jacobsen@rl.gov	ED Simpson DOE Liaison, Acquisition Management Phone: 202-287-1385 Fax: 202-287-1979 edward.simpson@pr.doe.gov
Assessments	Rex Beach, LLNL Chair, Feedback & Improvement Subgroup Phone: (925) 422-7592 E-mail:beach3@llnl.gov	Emil Morrow DOE Liaison for Feedback & Improvement Phone: (202) 586-5530 E-mail: emil.morrow@dp.doe.gov
Deactivation & Decommissioning and Facility Engineering (DD/FE)	Darin Dobbins, S. M. Stoller Phone: 208-680-9364 ddobbins@stoller.com Mike Auble, LLNL Phone: 925-422-8158 auble2@llnl.gov	Andy Szilagyi, DOE HQ EM D&D Program Leader Phone: 301-903-4278 andrew.szilagyi@em.doe.gov
Energy Efficiency	Mike Moran, PNNL Chair, Energy Efficiency Working Group Phone: 509-372-2680 Fax: 509-372-1686 mike.moran@pnl.gov	Victor P. Petrolati DOE Liaison for Energy Efficiency Phone: (202) 586-4549 Fax: (202) 586-3000 E-mail: victor.petrolati@hq.doe.gov
Engineering Practices	Ken Keith Chair, Engineering Practices Phone: 865-576-9687 Fax: 864-241-7252 E-mail: keithkdjr@y12.doe.gov	Jay McDonald DOE Co-liaison for Engineering Phone: (865) 574-4265 Fax: (865) 576-8010 mcdonaldjg1@yso.doe.gov
Environmental	John S. Irving Environmental Support & Services Battelle Energy Alliance (BEA) Idaho National Laboratory Idaho Falls, Idaho 83415 Phone: (208) 526-8745 Cell: (208) 569-4720 E-mail: John.Irving@inl.gov	Steven Woodbury DOE Liaison for Environmental Phone: (202) 586-4371 Fax: (202) 586-0955 E-mail: steven.woodbury@hq.doe.gov
Information Management	Ted Michels Chair, Information Management Phone: (925) 422-7220 Fax: (925) 423-4820 E-mail: michels3@llnl.gov	Karen Evans DOE Liaison for Information Management Phone: (202) 586-0166 Fax: (202) 586-7966 E-mail: karen.evans@hq.doe.gov
Integrated Safety Management	Rex Beach, LLNL Chair, Feedback & Improvement Subgroup Phone: (925) 422-7592 E-mail:beach3@llnl.gov	Frank Russo DOE Liaison for Integrated Safety Management Phone: (301) 903-1845 Fax: (301) 903-2268 E-mail: Frank.Russo@nnsa.doe.gov
Maintenance	Lynnwood Dukes, SNL Chair, IMWG Maintenance Subgroup Phone: (505) 845-7542 Fax: (505) 844-5318 ldukes@sandia.gov	Fred Drummond DOE Liaison for Maintenance Phone: (202) 586-9296 Fax: (202) 586-4500 E-mail: charles.f.drummond@hq.doe.gov
Management	Rex Beach, LLNL Chair, Feedback & Improvement Subgroup Phone: (925) 422-7592 E-mail:beach3@llnl.gov	Frank Russo DOE Liaison for Integrated Safety Management Phone: (301) 903-1845 Fax: (301) 903-2268 E-mail: Frank.Russo@eh.doe.gov
Nuclear Safety	Paula Ostby, INL Chair, Safety Analysis Working Group Phone: (208) 526-0943 Fax: (208) 526-4236 paula.ostby@inl.gov	Richard Englehart DOE Liaison for Nuclear Safety Phone: (301) 903-3718 Fax: (301) 903-6172 E-mail: richard.englehart@hq.doe.gov
Price-Anderson Amendments Act	Steve Filipowicz, BWXT Pantex Co-Chair, PAAA Working Group Phone: (806) 477-6520 Fax: (806) 477-4202 sfilipow@pantex.com	Steve Sohinki DOE Liaison for Price-Anderson Amendments Act Phone: (301) 903-0100 Fax: (301) 903-0081 E-mail: stephen.sohinki@eh.doe.gov
Project Management	Rex Beach, LLNL Chair, Feedback & Improvement Subgroup Phone: (925) 422-7592 E-mail:beach3@llnl.gov	TBD
Standards & Requirements	Rex Beach, LLNL Chair, Feedback & Improvement Subgroup Phone: (925) 422-7592 E-mail:beach3@llnl.gov	TBD
Subcontractor Safety	Rex Beach, LLNL Chair, Feedback & Improvement Subgroup Phone: (925) 422-7592 E-mail:beach3@llnl.gov	TBD
Other	Rex Beach, LLNL Chair, Feedback & Improvement Subgroup Phone: (925) 422-7592 E-mail:beach3@llnl.gov	TBD
Work Management	Tony Jennings CH2M Hill Phone: 509-373-3447 Fax: 509-372-0830 E-mail: tony_l_jennings@rl.gov	Michael Hillman DOE Liaison for Work Management Phone: 301-903-3568 E-Mail: Michael.hillman@eh.doe.gov

For more information on Best Practices contact:

Rex Beach, LLNL

Chair, Feedback & Improvement Subgroup
Phone: (925) 422-7592
E-mail:beach3@llnl.gov

Will Brocker, Argonne National Laboratory Best Practices Task Team Lead

Phone: (630) 282�1186

E-mail: wbrocker@anl.gov

Stephen Lindamood, Parsons

Best Practices Task Team Lead

Phone: (803) 641�1691

E-mail: stephen.lindamood@parsons.com