Guidance for Submitting Best Practices

Updated 02/26/09

Submitting a Best Practice for Consideration

To identify, evaluate and prepare "Best Practices" for dissemination throughout the DOE Complex, the Department of Energy and EFCOG has established a protocol for processing candidates. The first step in this process is to determine if the proposed Best Practice would be suitable for submission for complex wide application.

Answer the following questions: Yes No
Is the practice proven through successful implementation and use?

Does the practice have broad applicability across the Complex as opposed to being more specific to one site?

Can the conditions needed for adoption by others be adequately defined?
Can the benefits and value be clearly and quantitatively defined?
Can the cost and resource expectations (needs) for adoption be sufficiently defined?
Can or does the proposing site have senior management support to share the "Best Practice"? Is the proposing site willing to mentor adopting sites?
Can a recommended implementation scenario and support structure be properly defined?

Can the "Best Practice" be categorized in one or more of the ISM Core Functions and Guiding Principles?

If you answered "YES" to all of the above questions, the next step is to prepare an abstract of the candidate "Best Practice" that contains the following information:

A descriptive title of the "Best Practice," the contractor site where the practice is applied, and the name and position of a personal contact (subject matter expert) who can provide further information on the candidate practice;
The relationship between the "Best Practice" and selected ISM Core Functions and Guiding Principles;
The attributes of the "Best Practice," i.e., what is it or what does it do and how well does it do the features cited;
The implementation experience and status, demonstrating the "Best Practice" is a proven candidate; and
The name and contact information of the person submitting the candidate "Best Practice," if different than the subject matter expert, with evidence of organizational authorization to communicate the "Best Practice."
Prepared abstracts should be submitted to contacts listed below.

Submit abstracts for candidate "Best Practices" to the below contacts. Addresses and phone numbers for the below contacts are located on the EFCOG website at URL http://www.efcog.org.

For Best Practices relating to:
For Best Practices relating to:	EFCOG POC	DOE POC
Acquisition Management	Ami Peterson, Chair, Acquisition Management Working Group Phone: 505-844-3085 adpeter@sandia.gov	ED Simpson DOE Liaison, Acquisition Management Phone: 202-287-1385 edward.simpson@pr.doe.gov
Assessments	Tom Helms, ISM&QA WG, Best Practices Team Lead Phone: (803) 643-1655 tom.helms@parsons.com	Emil Morrow DOE Liaison for Feedback & Improvement Phone: (202) 586-5530 emil.morrow@dp.doe.gov
Deactivation & Decommissioning and Facility Engineering (DD/FE)	Darin Dobbins, S. M. Stoller Phone: 208-680-9364 ddobbins@stoller.com Mike Auble, LLNL Phone: 925-422-8158 auble2@llnl.gov	Andy Szilagyi, DOE HQ EM D&D Program Leader Phone: 301-903-4278 andrew.szilagyi@em.doe.gov
Electrical Safety	Mark Mcnellis, Chair Electrical Safety Subgroup Phone: 505-845-4895 msmcnel@sandia.gov Jackie McAlhaney, Vice Chair Electrical Safety Subgroup Phone: 803-208-3389 E-mail: jackie.mcalhaney@srs.gov	Frank Russo, NNSA/DOE Phone: 202-586-9056 frank.russo@nnsa.doe.gov
Energy Efficiency	Lynnwood Dukes, Chair, Energy Efficiency Working Group Phone: 505-845-7542 ldukes@sandia.gov	Victor P. Petrolati DOE Liaison for Energy Efficiency Phone: (202) 586-4549 victor.petrolati@hq.doe.gov
Engineering Practices	Cherri DeFigh-Price, Vice Chair Engineering Practices Working Group Phone: 803-502-9528 cherri.defigh-price@parsons.com	Jay McDonald DOE Co-liaison for Engineering Phone: (865) 574-4265 mcdonaldjg1@yso.doe.gov
Environmental	Ross Fanning, Chair , Environmental Subgroup Phone: 803-952-8247 ross.fanning@srs.gov	Steven Woodbury DOE Liaison for Environmental Phone: (202) 586-4371 steven.woodbury@hq.doe.gov
Information Management	Ted Michels, Chair, Information Management Working Group Phone: (925) 422-7220 michels3@llnl.gov	Karen Evans DOE Liaison for Information Management Phone: (202) 586-0166 karen.evans@hq.doe.gov
Integrated Safety Management	Tom Helms, ISM&QA WG, Best Practices Team Lead Phone: (803) 643-1655 tom.helms@parsons.com	Frank Russo, NNSA/DOE Phone: 202-586-9056 frank.russo@nnsa.doe.gov
Maintenance	Lynnwood Dukes, Chair, IMWG Maintenance Subgroup Phone: (505) 845-7542 Fax: (505) 844-5318 ldukes@sandia.gov	Fred Drummond DOE Liaison for Maintenance Phone: (202) 586-9296 charles.f.drummond@hq.doe.gov
Management	Tom Helms, ISM&QA WG, Best Practices Team Lead Phone: (803) 643-1655 tom.helms@parsons.com	Frank Russo, NNSA/DOE Phone: 202-586-9056 frank.russo@nnsa.doe.gov
Nuclear Safety	Brad Evans, Chair Safety Analysis Working Group Phone: 509-376-4447 Fax: 509-372-3861 Brad.Evans@pnl.gov	Richard Englehart DOE Liaison for Nuclear Safety Phone: (301) 903-3718 richard.englehart@hq.doe.gov
Safety & Security Regulatory (PAAA)	Conard L. Stair, Co-Chair, Safety & Security Regulatory Working Group Phone: 865-576-8081 staircl@y12.doe.gov Bill Luce, Co-Chair, Safety & Security Regulatory Working Group Phone: 803-952-9881 william.luce@srs.gov	Tony Weadock DOE Office of Enforcement Phone: (301) 903-4283 tony.weadock@hq.doe.gov
Project Management	Mark Sueksdorf, Chair, Project Management Working Group Phone: 925-423-8449 sueksdorf1@llnl.gov	TBD
Standards & Requirements	Tom Helms, ISM&QA WG, Best Practices Team Lead Phone: (803) 643-1655 tom.helms@parsons.com	TBD
Subcontractor Safety	Tom Helms, ISM&QA WG, Best Practices Team Lead Phone: (803) 643-1655 tom.helms@parsons.com	TBD
Other	Tom Helms, ISM&QA WG, Best Practices Team Lead Phone: (803) 643-1655 tom.helms@parsons.com	TBD
Work Management	Steven Little, Chair, Work Management Subgroup Phone: (865) 576-9962 littlesk@y12.doe.gov	Rick Kendall, NNSA NA-171.2 (GTN), Department of Energy Phone: (301) 903-3102 Rick.Kendall@nnsa.doe.gov

For more information on Best Practices contact:

Tom Helms, SRS SWPF Project

Best Practices Team Lead

Phone: (803) 643-1655

tom.helms@parsons.com

Roy Lebel, Brookhaven National Laboratory

Best Practices Team Lead

Phone: (631) 344-6392

rhlebel@bnl.gov