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Charter

PURPOSE

The Acquisition Management Working Group (AMWG) is established to facilitate the objectives of the Energy Facility Contractors Group by enhancing the relationship between the Department of Energy and its prime contractor industrial base. 

OBJECTIVES

The objectives of the Acquisition Management Working Group (AMWG) are to:

  • Create a forum in which the EFCOG membership and the DOE can mutually explore continuous improvement of the acquisition process at the prime contract level and build mutual trust between the contractor community and the DOE staff.
  • Promote a win-win relationship with shared priorities and a common understanding of acquisition and contracting issues through effective communications.
  • Promote DOE’s strategic goals and initiatives as they relate to the planning, placement and administration of prime contracts within the DOE complex.
  • Operate within the EFCOG Charter and Guidelines for Working Groups of EFCOG 

SCOPE

  • The "mission space" of the AMWG includes the pursuit of continuous improvement of the DOE acquisition system as it relates to the planning, placement and administration of prime contracts within the DOE complex.
  • The AMWG, through the interaction of representatives of EFCOG members, will establish communications with the DOE staff, and participate, as appropriate, in DOE initiatives that affect the acquisition system.
  • The AMWG will represent the EFCOG membership by assisting the DOE and its staff in the identification of areas of improvement, the assessment of proposed policy / regulatory changes, the introduction of new or changed processes, and the gathering of information in support of any proposals or initiatives. Additionally, the AMWG will, from time to time, develop independent proposals that serve the continuous improvement objective.
  • The AMWG will, as appropriate, operate in concert with other industry groups where there may be overlapping interests, ensuring a cooperative effort.
  • The AMWG will operate within the scope of EFCOG
  • The AMWG will not lobby or advocate independent positions 

ORGANIZATION

  • The AMWG will have between 15 and 20 permanent members assigned by their respective EFCOG Director. Membership in the Group will be for at least one year. A Chairperson , elected by the Working Group, will serve as the spokesperson for the Group and will be responsible for leading Group activities, assigning sub-group leaders as appropriate and organizing Working Group activities.
  • The AMWG will be accountable to a Steering Committee made up of the DOE and NNSA Procurement Executives, the DOE Director of Contract Reform and Privatization, and two members of the EFCOG Executive Council. 

PROCESS

  • AMWG Meetings will be held two to three times per year for Group members to address progress of sub-groups, emerging issues and attendant action plans. These meetings may include the sponsorship of a workshop or conference and the inclusion of DOE representation, as appropriate.
  • Periodic teleconferences may be used to supplement meetings.
  • Generally, the cost of the meetings will be limited to working meals and office supplies. Meals will normally be furnished by EFCOG and office supplies will be furnished by the hosting location.
  • The goals, objectives and cost/benefits of the AMWG shall be reviewed annually by the AMWG Chair and documented in the AMWG Annual Report to the EFCOG Directors
  • A change to this charter requires approval from two-thirds of the permanent Working Group members and endorsement by the EFCOG Board.