purpose of the Configuration Management Subgroup (CMSG) is to promote
excellence in the Department of Energy (DOE) Configuration Management
programs through information sharing and application of lessons learned
within the DOE complex.
CMSG is a working committee whose intent is to facilitate the objectives of
the Energy Facility Contractors Group (EFCOG) as it relates to Configuration
Management. The CMSG subsumes
the CAD/CAE Subgroup, and now includes its activities/issues of interest
under the CM umbrella.
Group’s scope will include the areas of Change Control, As-built and
As-found processes, Document Control, Computer-Aided Design and Engineering
(CAD/CAE), Drafting, Component Indices Information Management, Calculations,
Assessment, and Library services. Communication
with other EFCOG groups will ensure that no parallel work occurs.
objectives of the CMSG are to:
provide a forum for exchange of ideas, needs, and wants among the DOE
coordinate, and facilitate the active exchange of successful Configuration
Management programs, practices, procedures, lessons learned, and other
pertinent information of common interest to contractors and subcontractors.
training on Configuration Management by sharing of management and technical
information among contractors through mechanisms such as workshops, task
groups, and seminars.
strategic alliances that:
awareness and involvement of senior contractor management.
awareness and involvement of middle and line management.
information bridges within the DOE.
SCOPE AND VISION
CMSG will operate within the scope of EFCOG.
CMSG will facilitate interaction with outside agencies and organizations
regarding application of Configuration Management methods in the DOE
CMSG will facilitate the exchange of information through workshops, working
groups, written materials, etc.
CMSG will not lobby, advocate independent positions, or try to change DOE
policy. However, configuration
management activity may be discussed and suggestions for improvement made to
will focus on any aspect of DOE functions and operations that are pertinent
to the promotion of excellence and will include programmatic, management,
operational and technical areas. This
will include areas such as environment, safety and health, quality
assurance, administration, construction, operations, maintenance, and other
areas determined by the Working Group Steering Committee.
nuclear and non-nuclear activities and facilities are included throughout
their entire life cycles.
in the CMSG is limited to Management and Operations (M&O) /
Environmental Restoration Management Contract (ERMC) contractors who are
current EFCOG members or associate members.
CMSG will maintain a balance in membership, to the degree possible, of
M&O / ERMC representatives. A
review of representation will be conducted by the Steering Committee
membership at least annually.
single contact for the CMSG will be identified for each participating
M&O / ERMC contract to facilitate communication.
the EFCOG Executive Directors may assign the Chairperson.
If elected from the group membership, the Chairperson position will
require a majority vote by the active members.
The Chairperson’s term of office will be one year.
If for any reason the Chairperson is required to terminate prior to
the designated time, the CMSG shall elect a new Chairperson.
Chairperson will select the steering Committee members with input from the
sponsoring director and other Steering Committee members.
The intent of the selection of Steering Committee members is to
achieve a broad representation across the entire DOE complex.
CMSG Chairperson will direct the overall actions of the Group.
Other roles will be elected by a majority vote as the need for them
Steering Committee Chairperson is designated as the single point of contact
for official EFCOG communication.
is not intended to restrict other informal communications.
/ Task subgroups will be endorsed as needed and will operate under the
general guidance of the CMSG Steering Committee and within the EFCOG Charter
and EFCOG Working Group Operating Manual.
Establishment of topic / task subgroups must be approved by the EFCOG
Executive Council Directors.
is anticipated that the CMSG will continue as long as the cost/benefit and
sufficient interest is shown to exist.
time of formation, it is anticipated that the cost of supporting this CMSG
will be minimal. Several
prospective members have expressed a desire to keep the time-and-cost
commitment to an absolute minimum.
such, the benefit will likely far exceed the anticipated cost.
This statement is further supported by the fact that the formation
process has already produced a site-by-site contact list and program survey;
these had not existed previously and, by testimonial, have already proven to
be of benefit to more than one member.
or not physical products such as these continue to be produced, it is likely
that the net benefit may be difficult to quantify in terms of dollars saved.
Benefits may generally be qualitative, subjective, and anecdotal –
however, every opportunity to show substantiated cost savings from CMSG
efforts will be sought and covered in the annual report.
another measurement tool for benefit is participation – the average number
and diversity of participants in CMSG activities.
The more participants in the CMSG, the greater opportunity for
sharing lessons learned, and the greater potential for cost savings.