|
PDF
Version
I. PURPOSE
The Energy Facility Contractors Group (EFCOG)
Environmental Safety and Health (ES&H) Working Group is one
of several EFCOG Working Groups leveraging the expertise and
experience of contractors to the U.S. Department of Energy
(DOE), including the National Nuclear Security
Administration (NNSA). The purpose of the ES&H Working Group
(ES&H WG) is to promote excellence in all aspects of
Environment, Safety, and Health. This includes Environmental
Protection, Industrial Hygiene, Industrial Safety,
Occupational Medicine, Chemical Safety, Electrical Safety,
and Radiological Safety. The ES&H WG, through its officers,
Subgroups, and Task Groups will identify, evaluate, and
select "best in class" ES&H practices, procedures, and tools
for deployment and application throughout the DOE Complex.
The ES&H WG is focused on supporting cost effective,
efficient operation of DOE facilities while maintaining -
as the highest priority
- safe, environmentally sound, and secure
operations through the ongoing exchange of information and
corresponding improvement initiatives. The ES&H WG
coordinates with the EFCOG Board of Directors, other EFCOG
Working Groups, and maintains a direct liaison with the
Integrated Safety Management Working Group.
II. OBJECTIVES
The ES&H Working Group has five primary
objectives:
1.
Promote coordinate, and facilitate the active
exchange of successful programs, practices, procedures,
tools, lessons learned, and other pertinent information of
common interest that can be adapted to enhance ES&H
performance of all contractors in the DOE Complex.
2.
Working with the EFCOG Board of Directors,
identify and address issues of common interest, including
initiatives to foster continuous ES&H improvement.
3.
Through focused Subgroups and Task Groups, promote
cooperation and interchange information, as appropriate,
within EFCOG and with other entities involved in similar
activities (e.g., OSHA, INPO, NEI, etc.), while minimizing
duplication of efforts.
4.
Focus on active personal exchanges of management
and technical information among contractors.
5.
Interact with DOE in ways that produce value‐added
benefits for both DOE and the contractor community. This
includes DOE sponsorship and participation in ES&H WG
activities, as well as participating in technical exchanges
with DOE as appropriate.
III. EFCOG ES&H WORKING GROUP SCOPE
1.
The ES&H WG will operate within the charter and
limitations of the overall EFCOG organization as defined in
the EFCOG Executive Council and Working Group Manual
(maintained by the Office of the EFCOG Managing Director).
2.
Activities will focus on work efforts, programs,
and processes that are pertinent to promoting excellence
involving Environment, Safety, and Health throughout the DOE
Complex. Other focus areas will be determined by the Board
of Directors, in consultation with the DOE, when required.
3.
ES&H WG will facilitate the exchange of
information through such vehicles as meetings, workshops,
conferences, working groups, and written materials.
Meetings, workshops, conferences, and working group
activities will be conducted periodically on pertinent
issues and open to member companies, DOE, and other agencies
as agreed upon by the EFCOG Board of Directors and DOE.
4.
The ES&H WG will document the results of various
member‐sponsored efforts in reports and position papers, including the EFCOG
web site.
5.
The ES&H WG will assume no financial, legal, or
compliance responsibility for its members.
Furthermore, it is not intended that EFCOG
preclude or intervene in any way in the direct communication
and interaction between any member company and the DOE.
Participation in EFCOG
sponsored activities and support are allowable
costs under the DOE operating contract of each member, so
long as costs are maintained at a reasonable level, receive
appropriate management review and approval (consistent with
DOE Allowable Contract Expenditures), and are compatible
with contract requirements.
6.
EFCOG will facilitate dialogue between DOE and
member organizations for the purpose of understanding issues
and initiatives of mutual interest. However, EFCOG is not a
contractor advocacy organization, and, therefore, will not
take or promulgate positions on issues, regulations, DOE
Orders, or other areas of contractor concerns. The ES&H WG
will not engage in lobbying.
IV. EFCOG ES&H WORKING GROUP ORGANIZATION
1.
All DOE prime or subcontractors (EFCOG Member
Companies) are eligible for membership. In addition, active
DOE/NNSA staff participation is encouraged, and DOE
personnel are welcome to participate in meetings, workshops,
conferences, etc.
2.
The ES&H WG reports to the EFCOG Executive
Council. An EFCOG Director will be the “Point of Contact"
and EFCOG sponsor for the ES&H WG.
3.
The ES&H WG Leadership will consist of the Working
Group officers; ES&H WG Chair, 1st and 2nd Vice
Chairs, and Secretary. Initially, the ES&H WG Chair will be
recommended by the EFCOG Board Sponsor and
approved/appointed by the EFCOG Board of Directors. The
EFCOG Board Sponsor and ES&H WG Chair will initially appoint
the 1st and 2nd Vice Chairs and the Secretary. Normally, the
1st Vice Chair will replace the Chair, and likewise the 2nd
Vice Chair will replace the 1st Vice Chair. When a
replacement for the 2nd Vice Chair is needed, the selection
will be by majority vote of the ES&H WG Membership. The
Secretary may be selected by a majority vote of the ES&H WG
Chair, 1st and 2nd Vice Chairs, and Subgroup Chairs.
4.
The ES&H WG Chair and 1st Vice Chair will direct
the overall activities of the ES&H WG.
In the event that
neither is available, the 2nd Vice Chair shall act in their
place.
5.
A Strategic Planning Group comprised of the ES&H
WG Leadership, Subgroup Chairs, EFCOG Sponsor, DOE Sponsors,
and Liaison Members will provide strategic guidance and
feedback to foster continuous improvement.
6.
Subgroup Chairs will manage their respective
activities independently; however, they are expected to
regularly integrate with other ES&H Subgroups and shall keep
the WG Chair and 1st Vice Chair appraised of activities and
progress. Each Subgroup shall maintain a current membership
roster posted on the EFCOG web site.
7.
The ES&H WG coordinates with other EFCOG Working
Groups and maintains a direct liaison with the Integrated
Safety Management Working Group.
V. EFCOG ES&H WORKING GROUP PROCESS
1.
The EFCOG budget and activities will be conducted
based on the US Government's fiscal year. The ES&H WG will
submit a formal "Annual Report" to the EFCOG Board of
Directors.
2.
Changes to this Charter shall require approval of
the ES&H WG Leadership.
3.
Meetings of the full ES&H WG and/or meetings of
the WG Strategic Planning Group or other selected Working
Group meetings shall be held as determined by the WG Chair
or 1st Vice Chair. Locations will be selected to attempt to
accommodate the majority of travelers. Advance notice to the
extent practical will be provided.
4.
With the exception of distributing workshop
proceedings, teleconference and meeting minutes, draft
reports, or similar informational documentation, all
official transmittals of EFCOG information to nonmembers or
DOE will be approved by the ES&H WG Chair or his/her
designee before release.
5.
ES&H WG and Subgroup members should provide the
ES&H WG with copies of all briefings, oral reports, or
written reports submitted to the DOE or other outside
organizations for posting on the EFCOG web site.
6.
ALL ES&H Subgroups will provide an annual written
report of completed and ongoing EFCOG activities to the ES&H
WG Leadership for inclusion in the ES&H WG Annual Report to
the EFCOG Board.
|
