Charter

Rev-6

02/27/2012
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I.    Vision

The vision of the EFCOG Electrical Safety Subgroup (ESSG) is that electrical safety throughout the DOE Complex will improve continuously as a result of the efforts and actions taken or guided by the ESSG.

II.    Purpose

The purpose of the ESSG is to integrate DOE and DOE-Contractor electrical safety activities under a single EFCOG umbrella in order to foster consistency in achieving excellence in electrical safety throughout the DOE Complex.

III.    Methodology

The methods incorporated by the ESSG to accomplish the goals and purpose include:

  • Promote, coordinate, and facilitate the exchange of successful electrical safety programs;

  • Develop leading/lagging indicators for electrical safety;

  • Develop and integrate model procedures and processes that flow from applicable regulations to field personnel, including subcontractors;

  • Provide technical leadership for electrical safety to the Department of Energy and technical expertise for electrical safety projects and improvements throughout the DOE Complex.

  • Develop and promote best practices and lessons learned for electrical safety

IV.    Initiatives

Annual initiatives will be determined at the Fall Meeting. The ESSG has identified several ongoing electrical safety improvement initiatives to support four discrete areas: Leadership/Advisement, Programmatic, Training/Education, and Performance Measurement.  Subcommittees will be established for each initiative for developing and completing actions designed to facilitate improvement in the respective area.  The identified initiatives are as follows:

A.    Leadership/Advisement

1.    Plan and conduct an annual DOE Electrical Safety Conference/Workshop;

2.    Provide guidance for consistent interpretation of  electrical safety regulations addressed in 10 CFR 851;

B.    Programmatic

1.    Assist DOE in updating and maintaining the DOE Electrical Safety Handbook and sponsor its use within EFCOG;

2.    Provide a resource pool for baseline independent assessments

3.    Interface with DOE/NNSA to support the “Center of Excellence for Electrical Safety.” 

C.  Training/Education

1.    Maintain and augment the EFCOG Electrical Safety training resources

2.    Collaborate with contractor training programs and DOE to enhance electrical safety training. 

D.  Performance Measurement

1.    Maintain and promote the Electrical Severity Measurement Tool for effective electrical safety data collection and trending;

2.    Review electrical events and provide technical assistance to lessons learned authors to prevent recurrence. 

V.    Membership 

The membership of the EFCOG Electrical Safety Subgroup includes both DOE and DOE-Contractor personnel.  DOE members act in an advisory capacity and ensure the goals of the ESSG are consistent with those of the Department of Energy.  They are expected to actively participate in all ESSG efforts to ensure a teaming environment and maximize collective expertise.  Contractor personnel will be selected to ensure complete representation from affected DOE responsible units and selected contractor work groups. 

VI.    Process and Schedule 

A.   Meetings

The ESSG operates in an open forum that encourages participation and contribution from all interested in the ultimate goal of protecting DOE facilities, equipment, and personnel from the hazards associated with the use, installation, and maintenance of energized electrical components.  Formal decisions are adopted by a 2/3rds majority vote of the present designated representatives of supporting entities.  Designated representatives unable to attend a meeting may send an alternate from their organization to vote for them.  The quorum for a formal vote is representation by at least 50% of the supporting entities.  Designated representatives will remain voting members of the ESSG until replaced in writing by the sponsoring organization. 

Formal meetings are held by the collective membership of the ESSG at least twice annually.  In addition, monthly conference calls are scheduled for the third Wednesday of each month.   

B.   Officers

An Executive Board of the ESSG consists of: 

  • Chair

  • Vice Chair

  • Chair Emeritus

  • Secretary

  • Workshop Lead

  • Past Chair(s) (Serves in advisory role as non-voting member of Board) 

The term of the Chair is two years, beginning January 1 of the odd years.  The Vice Chair assumes the role of Chair and a new Vice Chair is elected each time a new Chair assumes office.  The term of the Secretary is two years, beginning January 1 of the odd years.  A new Secretary is elected each time a new Chair assumes office.  The Workshop Lead assumes the officer-at-large position beginning January 1.  The outgoing Chair (Chair Emeritus) will continue to serve on the Executive Board for two years to provide coordination and advice to the new Chair. Nominations for Vice Chair and Secretary will be obtained by the Chair Emeritus during the even years and elections will be held by the Fall Meeting of the even years. 

C.    Commitments

The ESSG will evaluate and establish annual commitments for electrical safety deliverables and publish them in a document to be posted on the EFCOG Electrical Safety Subgroup web page.