Charter

PURPOSE

The Asset Acquisition / Disposition Subgroup (AADSG) is a working committee whose intent is to facilitate the objectives of the Energy Facility Contractors Group (EFCOG) as related to the particular area of acquiring and disposing of physical assets within the DOE complex.

The purpose of the Asset Acquisition / Disposition Subgroup is for members to promote excellence in Department of Energy’s asset acquisition / disposition management practices by sharing information and lessons learned, and by facilitating the application of information and techniques to the degree appropriate for the facility.    

OBJECTIVES

The objectives of the Asset Acquisition / Disposition Subgroup are to:

1. Operate within the EFCOG Charter and the Guidelines for Working Groups of EFCOG.

2. Enable the success of DOE missions in terms of asset acquisition and disposition that support program and project objectives in a cost effective and safe manner.

3. Provide planning and actions necessary to ensure that the overall objectives of EFCOG are met.

4. Promote, coordinate, and facilitate the active exchange of successful asset acquisition / disposition programs, practices, procedures, lessons learned, and other pertinent information of common interest which have been effectively utilized by contractors and subcontractors for DOE facilities.

5. Promote asset acquisition / disposition practices by sharing management and technical information among contractors through vehicles such as websites, workshops, subgroups, and seminars.

6. Enhance collaboration among DOE contractors and encourage early involvement of complex-wide experts, in order to maximize the probability of success of emergent or unique asset acquisition / disposition initiatives.

7. Serve as a consensus board for emerging asset acquisition / disposition directives proposed by DOE and for the interpretation and consistent application of existing DOE directives.

SCOPE

1. The Asset Acquisition / Disposition Subgroup will operate within the scope of EFCOG.

2. The areas of contractor interest covered by the Asset Acquisition / Disposition Subgroup include:

• Alternate Financing

o   Support DOE in finalizing Alternate Financing Guidelines

o   Support DOE in responding to the National Academy of Sciences Report – “Renewal of DOE Infrastructure” on topics related to alternate financing and excess infrastructure elimination.

• Utilization of small business in infrastructure management

o   Develop lessons learned / best practices to help expand the role of small businesses

• Space Bank Negotiations

o   Develop recommendations on improved approaches for Space Bank Negotiations and Management

3. The Asset Acquisition / Disposition Subgroup will facilitate interaction with outside agencies and organizations regarding application of asset acquisition / disposition principles and methods in the DOE complex.

4. The Asset Acquisition / Disposition Subgroup will communicate with other EFCOG groups to ensure that no duplicative work occurs. There will be close communication with other working groups – especially the Acquisition Management Working Group and the Engineering Practices Working Group.

5. The Asset Disposition / Acquisition Subgroup will work closely with DOE and EFCOG’s Infrastructure Management Working Group to continually assess priorities of initiatives and deliverables.

6. The Asset Acquisition / Disposition Subgroup will not lobby, advocate independent positions, or try to change DOE policy. However, asset acquisition / disposition practices as applied to DOE missions, may be discussed and suggestions for improvement made to the DOE.

ORGANIZATION

1. Membership in the Asset Acquisition / Disposition Subgroup is open to current EFCOG members or associate members.

2. Each participating contractor in the Asset Acquisition / Disposition Subgroup will identify a representative to support working group/subgroup activities.

3. The Asset Acquisition / Disposition Subgroup will actively seek support / participation from appropriate offices in DOE. Current DOE sponsor representatives are:

• Ed Dailide (OECM)

• John Metzler (SC)

• NNSA

• Other

4. The Asset Acquisition / Disposition Subgroup will strive to maintain a balanced membership of DOE contractor representatives for all key missions from across the DOE complex.  A review of representation will be conducted by the Subgroup Chair at least annually.

5. Initially, the EFCOG Board of Directors may assign the Chairperson.  If elected from the group membership, the Chairperson position will require a majority vote by the active members. The Chairperson’s term of office will be one year. If for any reason the Chairperson is required to terminate prior to the designated time, the Asset Acquisition / Disposition Subgroup shall elect a new Chairperson or the Board of Directors may appoint a replacement.

6. The duties of the Asset Acquisition / Disposition Subgroup Chairperson include, but are not limited to, the items identified below:

• Direct the overall actions of the subgroup.

• Call meetings and establish subcommittees to carry out the objectives of the subgroup.

• Serve as the single point of contact for official EFCOG communication. This is not intended to restrict other informal communications.

• Prepare and maintain an up-to-date roster and have it posted on the EFCOG website.

7. The Asset Acquisition / Disposition Subgroup will operate under the guidance of its established leadership, receive oversight and support from the Infrastructure Management Working Group Chairperson, follow the EFCOG Charter, and abide by the EFCOG Executive Council and Working Group Manual. The Sponsoring Director is the final approval authority for the Asset Acquisition / Disposition Subgroup charter. The EFCOG Board of Directors will be advised of the creation of this topic/task subgroup and provided a copy of the charter, if required, as information.

 PROCESS

1. The Asset Acquisition / Disposition Subgroup meetings will be held when needed, as determined by the Subgroup Chair or at the request of a minimum of three other subgroup members.

2. The goals, objectives, and effectiveness of the Asset Acquisition / Disposition Subgroup shall be reviewed annually by the Subgroup Chair and documented in the Asset Acquisition / Disposition Subgroup Annual Report to the EFCOG Directors.        

3. A change to this charter requires concurrence from two-thirds of the membership and approval by the same level as the original approval authority.

DURATION (SUNSET CLAUSE)

The estimated duration of the Asset Acquisition / Disposition Subgroup is approximately two (2) years.  The subgroup will target to complete tasks by January 1, 2007 (note:  the Board of Directors will determine, on an annual basis, whether the group should continue, be disbanded, or reconstituted. 

COST BENEFITS (EFFECTIVENESS)

The EFCOG Board of Directors tracks the effectiveness of working group activities to determine whether there have been reasonable benefits.  The AADSG input to the IMWOG Annual Report shall document the achievements and cost savings (or other benefits) to EFCOG member companies.  The Asset Acquisition / Disposition Subgroup acknowledge that effectiveness is most readily demonstrated by tangible deliverables that are planned on an annual basis and pursued with project management type discipline. It is understood that effectiveness may also be demonstrated by tangible or intangible cost savings to the DOE.