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November 2004 ISM Workshop
On November 9 - 11,
2004, members of the Work Management subgroup met at
the Savanna River Site. Participants included
representatives from Savanna River Site (SRS), Y-12
National Security Complex, Fluor Hanford, Los Alamos
National Laboratory, BWXT Pantex, Lawrence Livermore
National Laboratory and CH2MHILL Hanford along with
the contracted services of Perot Systems Government
Services and DOE-HQ representative (EH-21). The
focus of the meeting was on how Integrated Safety
Management (ISM) core functions and guiding
principles are being implemented at the activity
level in work management.
The purpose of the
workshop was to explore the methods used across the
complex and share with each other those practices of
incorporating ISM into work management at the
activity level. In keeping with our charter we
wanted to identify the challenges and best practices
associated with ISM integration in work management.
The overall goal of
the work shop was to emerge with a sense of our
similarities and differences and develop a method
for sharing information as a precursor to
identifying common processes and approaches in
performing work safely.
Summary of Work
Shop results:
- Developed a list
of the "wants" and "needs" of the participants in
the work shop that would define the work shop as
successful. This list is included as attachment A.
- Each site
provided an overview of their work management
processes; specifically the Hazard Identification,
Hazard Controls, and how they were included into
the work instructions.
- Developed a
standard format for submittal of documents so that
information can be easily screened for
completeness, and readily placed on the EFCOG
IMWOG-WM web site.
- Determined what
we wanted to see on the website and developed
assignments for each. The assignments are included
as attachment B.
- Discussed the
need for a co-chairman for the work group and
checked for volunteers. Steve Little of BWXT Y-12,
LLC volunteered and after open discussion was
agreed on as the co-chairman.
- Determined the
need for conference calls as a good way to
communicate overall status and issues that come up
as we work through the assignments.
Define the Scope
- Maintain the
expertise (worker protection plans) of the
subcontractor while performing work at DOE
Facilities
- Application of
work practices to subcontract work (rely on worker
protection plan?)
- Line Manager
Involvement in the process
- " Expectations
of customer for the contents of work documents
(defensible graded approach)
- More emphasis on
improving the reliability of equipment (proactive
vs. reactive)
- How to get Work
Scope breakdown into tasks that are analyzable
Analyze the
Hazards
- SME involvement
in the Hazard Analysis process
- How to
incorporate location specific hazards to recurring
work
- Ownership of the
hazard analysis responsibilities (craft lines)
- Planner
involvement with the craft
- Planner and work
teams ability to break down jobs into discreet
tasks for accurate hazard analyses
- How to keep the
thought process turned on while using automated
analysis tools
Develop Controls
- Determining
level of and integration and controls appropriate
to include in work Documents (2)
- Implement the
hierarchy of controls (1) Remove the Hazard, (2)
Engineer, (3) Administrate, (4) PPE
- Appropriate
Paperwork
- Automated
Processes
- Training of the
worker in field
- Guidance for
planners to provide consistent work packages to
the workers
- Planning and
scheduling (coordinating) work around facility
production schedules
- How to rely on
worker qualifications when addressing work hazards
- How not to take
away the workers thought process when enforcing
hazard controls
- Skill of the
craft definition (category of work vs. skill)
- Planner
involvement from the craft
- Quality and
consistency of work packages going out to the
worker
- Skill of Craft
(What to rely on vs. what should be included in
the work package)
- Qualification of
planner improvement
Perform Work
- Amount of paper
- Put in hands
what the worker needs to perform the task (2)
- Supports the
efficient implementation of work
- Recognizing
hazards (time out -> stop work)
- Standardized
Person-In-Charge (PIC)
- Use of Work
Manager Centers
Feedback &
Improvement
- Improve lessons
learned (feedback) process to tie back to
planners, equipment, engineer, etc.
- Effectively
using feedback
The following were
accepted assignments by the people attending the
workshop. In order to best provide the deliverables
the format was discussed and will be posted on the
EFCOG website for use with each assignment. Please
use the form when completing deliverables in order
to best allow placement of the documents into the
website.
CH2MHILL Hanford -
Tony Jennings, Randy Cook
|
Element/Title |
Status |
Due Date |
|
Issue Assignments
list |
|
11/16/2004 |
|
Provide a
standard format for submittal of information to
go into the EFCOG web site.
|
|
11/18/2004 |
|
Set up Conference
Call for 12/16/2004 |
|
12/03/2004 |
|
Provide a copy of
the procedures in entirety for issuance in the
Body of Knowledge |
|
12/14/2004 |
|
Corrective Action
Plans associated with Work Management and ISM |
|
12/14/2004 |
|
Available
Training information for Supervisors/Persons in
Charge and Planners |
|
12/14/2004 |
|
Presentations
provided at the workshop |
|
12/14/2004 |
|
Develop Web Page
set up for the documents listed above |
|
12/14/2004 |
|
Provide
documentation and page formats to EFCOG Web
master |
|
12/20/2004
|
|
Provide Planner
Training and Qualification program
|
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01/28/2005
|
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Provide
Instructions for Planner Quality Review |
|
01/28/2005 |
|
|
|
|
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Savanna River Site
- Tim Flake, Rick
Flemming
|
Element/Title |
Status |
Due Date |
|
Provide a copy of
the procedures in entirety for issuance in the
Body of Knowledge (dependent on releasing of
information) |
|
12/14/2004 |
|
Corrective Action
Plans associated with Work Management and ISM
(dependent on releasing of information) |
|
12/14/2004 |
|
Available
Training information for Supervisors/Persons in
Charge and Planners |
|
12/14/2004 |
|
Presentations
provided at the workshop (dependent on releasing
of information) |
|
12/14/2004 |
|
Provide a
description of the Automated Program Reporting
tool used for worker feedback and improvement |
|
1/28/2005 |
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Provide a
description work management metrics and how they
are developed and populated |
|
1/28/2005 |
|
Provide a
description of AJHA requirement to have each
hazard control dispositioned in work
instructions |
|
1/28/2005 |
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Provide a copy of
the old planner training course for hazard
analysis and task breakdown |
|
1/28/2005 |
|
|
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BWXT Y-12 , LLC - Steve Little
|
Element/Title |
Status |
Due Date |
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Provide a copy of
the Y-12 Integrated Work Control Manual for
issuance in the Body of Knowledge (dependent on
releasing of information) |
|
01/31/2005 |
|
Corrective Action
Plans associated with Work Management and ISM
(dependent on releasing of information) |
|
12/14/2004 |
|
Available
Training information for Supervisors/Persons in
Charge and Planners |
|
01/31/2005 |
|
Presentations
provided at the workshop (dependent on releasing
of information) |
|
12/14/2004 |
|
The Rocky Flats
Integrated Work Control Program (IWCP), Rev 2
reviewed at the meeting |
|
12/14/2005 |
|
Y-12 Skill of the
Craft standards and background materials |
|
01/31/2005 |
|
INEEL Maintenance
Guide and Passport Guide documents |
|
01/31/2005 |
|
|
|
|
Fluor Hanford - Cheryl Salinas
|
Element/Title |
Status |
Due Date |
|
Provide a copy of
the procedures in entirety for issuance in the
Body of Knowledge (dependent on releasing of
information) |
|
12/14/2004 |
|
Corrective Action
Plans associated with Work Management and ISM
(dependent on releasing of information) |
|
12/14/2004 |
|
Available
Training information for Supervisors/Persons in
Charge and Planners |
|
12/14/2004 |
|
Presentations
provided at the workshop (dependent on releasing
of information) |
|
12/14/2004 |
|
Work Management
system discussion of covering “all Work” |
|
1/28/2005 |
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Procedure on
procedures ( writer guide ) |
|
1/28/2005 |
|
|
|
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Lawrence Livermore
National Labs - Anita Gursahani/Donna
Governor
|
Element/Title |
Status |
Due Date |
|
Provide a copy of
the procedures in entirety for issuance in the
Body of Knowledge (dependent on releasing of
information) |
|
12/14/2004 |
|
Corrective Action
Plans associated with Work Management and ISM
(dependent on releasing of information) |
|
12/14/2004 |
|
Available
Training information for Supervisors/Persons in
Charge and Planners |
|
12/14/2004 |
|
Presentations
provided at the workshop (dependent on releasing
of information) |
|
12/14/2004 |
|
Job Screening
tool (Pre-task Hazard Analysis tool) |
|
1/28/2005 |
|
Safety statistic
trends since implementation of the job screening
tool |
|
1/28/2005 |
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Career Path for
Craft personnel advancement
|
|
1/28/2005 |
|
Integrated Work
Sheets (a number of examples with varying
complexity |
|
1/28/2005 |
|
ISMS Bridging
document
|
|
1/28/2005 |
|
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Los Alamos National
Labs - Jim Schildknecht /
Richard Roybal
|
Element/Title |
Status |
Due Date |
|
Provide a copy of
the procedures in entirety for issuance in the
Body of Knowledge (dependent on releasing of
information) |
|
12/14/2004 |
|
Corrective Action
Plans associated with Work Management and ISM
(dependent on releasing of information) |
|
12/14/2004 |
|
Available
Training information for Supervisors/Persons in
Charge and Planners |
|
12/14/2004 |
|
Presentations
provided at the workshop (dependent on releasing
of information) |
|
12/14/2004 |
|
LANL KSL Person
in Charge Training
|
|
1/28/2005 |
|
LANL KSL
Responsible Line Manager training (including
roles and responsibilities) |
|
1/28/2005 |
|
8-hour hazard
analysis course
|
|
1/28/2005 |
|
Example of
Integrated Work Document |
|
1/28/2005 |
|
KSL planner
training materials, syllabus trainers guide
etc.)
|
|
1/28/2005 |
|
Pre-job briefing
and post job review guidance document
|
|
1/28/2005 |
|
TA 55 Work
Planners Checklists
|
|
1/28/2005 |
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