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ISM Productivity Initiative
Word Version of this document
On November 9 – 11, 2004, members of the Work
Management subgroup met at the Savannah River Site. Participants
included representatives from Savannah River Site (SRS), Y-12
National Security Complex, Fluor Hanford, Los Alamos National
Laboratory, BWXT Pantex, Lawrence Livermore National Laboratory
and CH2MHILL Hanford along with the contracted services of Perot
Systems Government Services and DOE-HQ representative (EH-21). The
focus of the meeting was on how Integrated Safety Management (ISM)
core functions and guiding principles are being implemented at the
activity level in work management.
The purpose of the workshop was to explore
the methods used across the complex and share with each other
those practices of incorporating ISM into work management at the
activity level. In keeping with our charter we wanted to identify
the challenges and best practices associated with ISM integration
in work management.
The overall goal of the work shop was to
emerge with a sense of our similarities and differences and
develop a method for sharing information as a precursor to
identifying common processes and approaches in performing work
safely.
Summary of Work Shop results:
The following were accepted assignments by the
people attending the workshop. In order to best provide the
deliverables the format was discussed and will be posted on the
EFCOG website for use with each assignment. Please use the form when
completing deliverables in order to best allow placement of the
documents into the website.
- Developed a list of the "wants" and "needs" of the
participants in the work shop that would define the work shop as
successful. This list is included as attachment A.
- Each site provided an overview of their work management
processes; specifically the Hazard Identification, Hazard Controls,
and how they were included into the work instructions.
- Developed a standard format for submittal of documents so that
information can be easily screened for completeness, and readily
placed on the EFCOG IMWOG-WM web site.
- Determined what we wanted to see on the website and developed
assignments for each. The assignments are included as attachment B.
- Discussed the need for a co-chairman for the work group and
checked for volunteers. Steve Little of BWXT Y-12, LLC volunteered
and after open discussion was agreed on as the co-chairman.
- Determined the need for conference calls as a good way to
communicate overall status and issues that come up as we work
through the assignments.
Define the Scope
- Maintain the expertise (worker protection plans) of the
subcontractor while performing work at DOE Facilities
- Application of work practices to subcontract work (rely on
worker protection plan?)
- Line Manager Involvement in the process
- Expectations of customer for the contents of work documents
(defensible graded approach)
- More emphasis on improving the reliability of equipment
(proactive vs. reactive)
- How to get Work Scope breakdown into tasks that are analyzable
Analyze the Hazards
- SME involvement in the Hazard Analysis process
- How to incorporate location specific hazards to recurring work
- Ownership of the hazard analysis responsibilities (craft
lines)
- Planner involvement with the craft
- Planner and work teams ability to break down jobs into
discreet tasks for accurate hazard analyses
- How to keep the thought process turned on while using
automated analysis tools
Develop Controls
- Determining level of and integration and controls appropriate
to include in work Documents (2)
- Implement the hierarchy of controls (1) Remove the Hazard, (2)
Engineer, (3) Administrate, (4) PPE
- Appropriate Paperwork
- Automated Processes
- Training of the worker in field
- Guidance for planners to provide consistent work packages to
the workers
- Planning and scheduling (coordinating) work around facility
production schedules
- How to rely on worker qualifications when addressing work
hazards
- How not to take away the workers thought process when
enforcing hazard controls
- Skill of the craft definition (category of work vs. skill)
- Planner involvement from the craft
- Quality and consistency of work packages going out to the
worker
- Skill of Craft (What to rely on vs. what should be included in
the work package)
- Qualification of planner improvement
Perform Work
- Amount of paper
- Put in hands what the worker needs to perform the task (2)
- Supports the efficient implementation of work
- Recognizing hazards (time out -> stop work)
- Standardized Person-In-Charge (PIC)
- Use of Work Manager Centers
Feedback & Improvement
- Improve lessons learned (feedback) process to tie back to
planners, equipment, engineer, etc.
- Effectively using feedback
CH2MHILL Hanford
Tony Jennings, Randy Cook
|
Element/Title |
Status |
Due Date |
|
Issue Assignments list |
Complete |
11/16/2004 |
|
Provide a standard format for
submittal of information to go into the EFCOG web site.
|
Complete |
11/18/2004 |
|
Set up Conference Call for
12/16/2004 |
Complete |
12/03/2004 |
|
Provide a copy of the procedures
in entirety for issuance in the Body of Knowledge
|
Complete |
12/14/2004 |
|
Corrective Action Plans
associated with Work Management and ISM |
Complete |
12/14/2004 |
|
Available Training information
for Supervisors/Persons in Charge and Planners |
Complete |
12/14/2004 |
|
Presentations provided at the
workshop |
Complete |
12/14/2004 |
|
Develop Web Page set up for the
documents listed above |
Complete |
12/14/2004 |
|
Provide documentation and page
formats to EFCOG Web master |
Complete |
12/20/2004
|
|
Provide Planner Training and
Qualification program |
Complete |
01/28/2005
|
|
Provide Instructions for Planner
Quality Review |
Complete |
01/28/2005 |
Savanna River Site
Tim
Flake, Rick Flemming
|
Element/Title |
Status |
Due Date |
|
Provide a copy of the procedures
in entirety for issuance in the Body of Knowledge (dependent on
releasing of information) |
Complete |
12/14/2004 |
|
Corrective Action Plans
associated with Work Management and ISM (dependent on releasing
of information) |
Complete |
12/14/2004 |
|
Available Training information
for Supervisors/Persons in Charge and Planners |
Complete |
12/14/2004 |
|
Presentations provided at the
workshop (dependent on releasing of information) |
Complete |
12/14/2004 |
|
Provide a description of the
Automated Program Reporting tool used for worker feedback and
improvement |
Complete |
1/28/2005 |
|
Provide a description work
management metrics and how they are developed and populated |
Complete |
1/28/2005 |
|
Provide a description of AJHA
requirement to have each hazard control dispositioned in work
instructions |
Complete |
1/28/2005 |
|
Provide a copy of the old planner
training course for hazard analysis and task breakdown |
Complete |
1/28/2005 |
BWXT Y-12 , LLC
Steve Little
|
Element/Title |
Status |
Due Date |
|
Provide a copy of the Y-12
Integrated Work Control Manual for issuance in the Body of
Knowledge (dependent on releasing of information) |
Complete |
01/31/2005 |
|
Corrective Action Plans
associated with Work Management and ISM (dependent on releasing
of information) |
Complete |
12/14/2004 |
|
Available Training information
for Supervisors/Persons in Charge and Planners |
Complete |
01/31/2005 |
|
Presentations provided at the
workshop (dependent on releasing of information) |
Complete |
12/14/2004 |
|
The Rocky Flats Integrated Work
Control Program (IWCP), Rev 2 reviewed at the meeting |
Complete |
12/14/2005 |
|
Y-12 Skill of the Craft standards
and background materials |
Complete |
01/31/2005 |
|
INEEL Maintenance Guide and
Passport Guide documents |
Complete |
01/31/2005 |
Fluor Hanford
Cheryl Salinas
|
Element/Title |
Status |
Due Date |
|
Provide a copy of the procedures
in entirety for issuance in the Body of Knowledge (dependent on
releasing of information) |
Complete |
12/14/2004 |
|
Corrective Action Plans
associated with Work Management and ISM (dependent on releasing
of information) |
Complete |
12/14/2004 |
|
Available Training information
for Supervisors/Persons in Charge and Planners |
Complete |
12/14/2004 |
|
Presentations provided at the
workshop (dependent on releasing of information) |
Complete |
12/14/2004 |
|
Work Management system discussion
of covering “all Work” |
Complete |
1/28/2005 |
|
Procedure on procedures ( writer
guide ) |
Complete |
1/28/2005 |
Lawrence Livermore National Labs
Anita Gursahani/Donna Governor
|
Element/Title |
Status |
Due Date |
|
Provide a copy of the procedures
in entirety for issuance in the Body of Knowledge (dependent on
releasing of information) |
Complete |
12/14/2004 |
|
Corrective Action Plans
associated with Work Management and ISM (dependent on releasing
of information) |
Complete |
12/14/2004 |
|
Available Training information
for Supervisors/Persons in Charge and Planners |
Complete |
12/14/2004 |
|
Presentations provided at the
workshop (dependent on releasing of information) |
Complete |
12/14/2004 |
|
Job Screening tool (Pre-task
Hazard Analysis tool) |
Complete |
1/28/2005 |
|
Safety statistic trends since
implementation of the job screening tool |
Complete |
1/28/2005 |
|
Career Path for Craft personnel
advancement
|
Complete |
1/28/2005 |
|
Integrated Work Sheets (a number
of examples with varying complexity |
Complete |
1/28/2005 |
|
ISMS Bridging document
|
Complete |
1/28/2005 |
Los
Alamos National Labs
Jim
Schildknecht / Richard Roybal
|
Element/Title |
Status |
Due Date |
|
Provide a copy of the procedures
in entirety for issuance in the Body of Knowledge (dependent on
releasing of information) |
Complete |
12/14/2004 |
|
Corrective Action Plans
associated with Work Management and ISM (dependent on releasing
of information) |
Complete |
12/14/2004 |
|
Available Training information
for Supervisors/Persons in Charge and Planners |
Complete |
12/14/2004 |
|
Presentations provided at the
workshop (dependent on releasing of information) |
Complete |
12/14/2004 |
|
LANL KSL Person in Charge
Training
·
90 minute classroom training
·
CBT
·
Roles and Responsibilities
|
Complete |
1/28/2005 |
|
LANL KSL Responsible Line Manager
training (including roles and responsibilities) |
Complete |
1/28/2005 |
|
8-hour hazard analysis course
|
Complete |
1/28/2005 |
|
Example of Integrated Work
Document |
Complete |
1/28/2005 |
|
KSL planner training materials,
syllabus trainers guide etc.)
|
Complete |
1/28/2005 |
|
Pre-job briefing and post job
review guidance document
|
Complete |
1/28/2005 |
|
TA 55 Work Planners Checklists
|
Complete |
1/28/200 |
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