The Integrated Safety Management (ISM) Working Group is a working committee whose intent is to facilitate the objectives of the Energy Facility Contractors Group (EFCOG) in the implementation of ISM throughout the Department of Energy complex.

The ISM Working Group provides leadership for the long-term implementation of the ISM program as requested by the Department of Energy (DOE) and EFCOG member companies. The purpose of the Working Group is to promote excellence in development, implementation, and continuous improvement of ISM programs and processes at the Department of Energy sites by sharing information and by facilitating the application of ISM "Best Practices".

OBJECTIVES

The objectives of the ISM Working Group are to:

• Promote, coordinate, and facilitate the active exchange of successful programs, practices, procedures, lessons learned and other pertinent information of common interest to ISM.

• Promote ISM awareness and understanding by sharing management and technical information among DOE contractors.

• Facilitate integration of existing Environment, Safety, and Health (ES&H) processes and work practice systems within the framework of ISM.

• Identify streamlined techniques and benchmarked practices that enable cost-effective and accelerated implementation of validated ISM processes and programs.

• Facilitate coordinated contractor input to DOE on ISM related issues.

• Provide an efficient mechanism for DOE interfaces with senior contractor executives and subject matter experts responsible for the development, implementation and continuous improvement of ISM.

SCOPE

• The ISM Working Group will operate within the EFCOG Charter and Guidelines for Working Groups.

• Areas to be addressed by the ISM Working Group include the site, facility and activity level processes that implement the five core functions of ISM throughout the entire life cycle of a facility (i.e., R&D, Design, Construction, Operation, Stabilization and D&D).

• The ISM Working Group will coordinate with other EFCOG Working Groups, in their assigned topical areas, to avoid duplication of efforts.

• The ISM Working Group will not lobby, advocate independent positions, or try to change DOE policy.

ORGANIZATION

• The EFCOG Executive Directors will appoint the Chair and Vice-chair of the Working Group. The Chair and Vice-chair’s term of office will normally be for one year. The Vice-chair will normally succeed the Chair. If for any reason the Chair position is vacated, and the Vice Chair is unable to assume the duties as Chair, the Working Group’s authorized voting membership may elect an interim Chair pending approval by the EFCOG Directors.

• The Chair and Vice-chair will direct the overall activities of the ISM Working Group.

• Working Group membership shall consist of representatives designated by EFCOG member companies. Non-EFCOG member companies, providing services to the DOE, may designate participants who serve on the Working Group with the Chair’s approval.

• The ISM Working Group will maintain a balance in membership, to the degree possible, with individuals representing the full spectrum of DOE activities. Annually, membership on the Working Group will be reviewed to ensure appropriate representation is being maintained.

•  Subgroups to the Working Group may be formed to effectively implement the objectives of the Working Group. In addition, Task Groups may be established and utilized to support short-term activities of the Working Group.

•  Individual Working Group members shall participate as a member on one of the Working Group Subgroups. Represented companies may designate additional subject matter experts to participate on the Working Group Subgroups.

• Voting membership of the Working Group includes the EFCOG company designated representatives, Working Group Subgroup Chairs and the Officers of the Working Group.

• The Working Group Chair, in conjunction with the Group’s DOE Sponsor, may identify designated DOE Points of Contact for each of the Working Group’s Subgroups.

• The Working Group Chair may establish and identify liaison Points of Contact with external organizations (i.e., INPO, ASME, ANS, etc.) to further the objectives of the Working Group.

• The organization of the Working Group shall be approved by the EFCOG Executive Directors and operate under the guidance of the EFCOG Charter and Guidelines for Working Groups of EFCOG. The Working Group Chair shall maintain a current organization chart for the Working Group.

PROCESS

•  ISM Working Group meetings will be held as determined by the ISM Working Group Chair. Available information technology (i.e., electronic mail, video conferencing, teleconferencing, etc.) will be fully utilized to minimize the necessity for formal meetings of the entire Working Group.

•  The ISM Working Group may sponsor workshops, seminars or other meetings to execute their stated objectives. Reimbursement for costs associated with the above shall be in accordance with approved EFCOG guidelines.

• The Working Group Chair will ensure that the goals, objectives and cost/benefits of the ISM Working Group are reviewed annually by the entire Working Group membership and documented in the Group’s annual report to the EFCOG Directors. The Working Group shall determine during this review if continuation of the Working Group is recommended. The recommendation shall be based solely on the added value the Working Group provides to the DOE and member companies in the area of Integrated Safety Management.

• Strategic planning for the Working Group shall be the responsibility of the Officers, Subgroup Chairs, DOE Working Group Sponsor and other individuals identified by the Chair. Annually, this group shall review and may provide recommended changes to the Working Group charter for approval by the EFCOG Directors.

• The ISM Working Group Chair is designated as the single point of contact for official EFCOG ISM Working Group communications. Additionally, the Working Group Officers and Subgroup Chairs are authorized, within their designated areas of responsibility, to represent the Working Group in communications with DOE designated Points of Contact and external organizations.