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11/06/06
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I.
Purpose
The Integrated Safety Management (ISM)
Program Manager Subgroup is a subcommittee of the Energy
Facility Contractors Group (EFCOG) ISM Working Group whose
intent is to foster continuous improvement in the
implementation of ISM throughout the Department of Energy
(DOE) Complex.
The purpose of the ISM Program Manager
Subgroup is to focus on sharing contractor ISM “Best
Practices”, promotion of excellence in all aspects of worker
safety and health processes through the implementation of
ISM, and, providing overall leadership for assisting
contractors in the coordination of ISM activities supporting
Defense Nuclear Facilities Safety Board (DNFSB)
recommendation 2004-1’s implementation, Safety Culture
initiatives, and contactor ISM program activities (i.e.
annual reviews, description documents, performance
objectives).
II.
Objectives
The objectives of the ISM Program Manager
Subgroup are to:
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Enhance the communications and sharing of
“Best Practices” implementing ISM programs within the DOE
Complex. This includes the active exchange of successful
programs, practices, procedures, lessons learned, and
other ISM pertinent information of common interest to
contractors and subcontractors for DOE facilities.
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Enhance collaboration among Contractor and
DOE ISM champions, and encourage early involvement of
complex-wide experts, in order to maximize the probability
of success of emergent ISM initiatives.
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Promote learning and training on ISM
processes by sharing of management and technical
information among DOE contractors through mechanisms like
workshops, task teams, conferences and seminars.
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Provide an avenue for communications to and
from DOE ISM Champions on development, implementation, and
improvement of ISM programs. This includes supporting
EFCOG ISM Working Groups, Subgroups, and member companies
in meeting DOE’s expectations for ISM programs, providing
assistance in the clarification and resolution of
complex-wide ISM program issues, and providing guidance on
ISM program implementation.
III.
Scope
The ISM Program Manager Sub Group will
operate within the Charter of the ISM Working Group and
EFCOG. Areas that can benefit from focused and coordinated
contractor attention are as follows:
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Selection and integration of safety culture
and Human Performance Initiatives (HPI) in support of ISM.
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Facilitated interaction with DOE ISM
Champions and contractor Program Managers regarding
application of ISM guiding principles and core functions
in the DOE Complex.
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The ISM Program Manager Sub Group will not
lobby, advocate independent positions, or try to change
DOE policy. However, ISM practices as applied to DOE
missions may be discussed and suggestions for improvement
made to the DOE.
IV.
Organization
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The EFCOG ISM Working Group Chair and
Vice-Chair will appoint the Chair, Vice-Chair and
Secretary of the ISM Program Manager Sub Group. The term
of Office will normally be for two years. The Vice-Chair
will normally succeed the Chair.
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When it becomes necessary to renew
appointees, replace appointees, or select appointees to
these positions, the ISM Working Group Chair will make
appointments based on input and recommendations received
from the ISM Program Manager Sub Group.
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Participation in the ISM Program Manager
Sub Group is open to current EFCOG members or associate
members, and one or more DOE sponsor representatives. A
review of representation will be conducted by the Sub
Group Chair at least annually.
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The Chair and Vice-Chair will direct
overall activities of the ISM Program Manager Sub Group.
V.
Process
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ISM Program Manager Subgroup meetings will
be held as determined by the ISM Program Manager Subgroup
Chair or when requested by the Subgroup members.
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A regular frequency of ISM Program Manager
Subgroup communications (i.e. meetings, electronic mail,
conference calls, etc.) will be established and
implemented with pre-prepared and distributed agenda.
Subgroup business will be conducted primarily through
these meetings and via individual telephone and electronic
mail interactions. Occasional meetings of the Subgroup
may be convened, as necessary, in conjunction with DOE ISM
Champion Workshops, ISM Working Group meetings or other
DOE Complex-wide gatherings.
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All meeting activities are governed by
EFCOG’s operating procedures.
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Minutes of ISM Program Manager Subgroup
meetings will be prepared and distributed within two weeks
of those meetings to Subgroup representatives.
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The ISM Program Manager Subgroup Charter
will be reviewed annually. Changes to the Charter require
approval from the ISM Program Manager Subgroup Chair.
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