Work Management Group Charter

PURPOSE

The purpose of the Work Management Sub-Group (WMSG) is to promote excellence in Department of Energy (DOE) work management programs through sharing information, resources, knowledge, talents, apply lessons learned, and provide integrated recommendations to Department of Energy officials

The WMSG is a working committee whose intent is to facilitate the objective of the Energy Facility Contractors Group (EFCOG) as it relates to Work Management Practices. WMSG will serve as a sub-group to the Infrastructure Work Group.

OBJECTIVES

The objectives of the WMSG are to:

1. Operate within the EFCOG Charter and the Guidelines for Sub-Groups of EFCOG.
2. Provide planning and actions necessary to ensure that the overall objectives of EFCOG are met.
3. Promote effective use of the principles of Integrated Safety Management throughout the DOE complex as it pertains to the Work Management process.
4. Promote, coordinate, and facilitate the active exchange of successful, i.e., effective and cost efficient, work management programs, practices, procedures, lessons learned, and other pertinent information of common interest to work management professionals which have been effectively utilized by the EFCOG members and outside commercial nuclear facilities .
5. Promote Work Management Excellence by sharing best practices as they relate to the seven (7) elements of work management and assisting each other with challenges to the work management process through vehicles such as assist visits, workshops, seminars, and written or electronic communications.
6. Maintain a database describing best practices shared between EFCOG members, challenges to the members that relate to work management, and possible solutions to those challenges.
7. Promote clarification of DOE orders and rules that interface with work management. Work with DOE to understand the intent of DOE orders and rules and communicate that intent to all EFCOG members.
8. Conduct at least one evaluation using the Work Management Overview document for a member organization to promote the highest levels of excellence in work management across the DOE complex (if member contractors see a value in this activity and agree to fund the evaluation)

SCOPE

• The WMSG will operate within the scope of EFCOG.
• The areas of contractor interest covered by the WMSG include the following seven elements of work management:
  • Identify Work
  • Select Work
  • Plan Work
  • Schedule Work
  • Execute Work
  • Close Work
  • Critique Work
• The WMSG will focus on excellence in work management but will include topics specifically related such as performance indicators, human factors, management, organization, processes, and human resources.
• The WMSG will pursue clarification on DOE orders and rules that will allow the contractor to improve safety performance, enhance quality, reduce cost through increased productivity and the efficient use of resources, and improve schedule credibility and stability of Work Management.
• The WMSG will establish and continue a relationship with INPO in order to stay abreast of the changes and best practices being used in the commercial nuclear industry.
• The WMSG will facilitate interaction with outside agencies and organizations regarding application of work management principles and methods in the DOE complex.
• The WMSG will communicate with other EFCOG groups to ensure that no duplicative work occurs.
• The WMSG will facilitate the exchange of information through workshops, working groups, written material, etc.

ORGANIZATION

• Membership in the WMSG is open to DOE contractors who are current EFCOG members or associate members and one or more DOE sponsor representatives.
• Initially, the Chair may be assigned by the EFCOG Executive Directors. The Chair's term of office will be one year. Successive chairpersons will be elected by the Sub-Group. At the Sub-Groups discretion a Vice-Chairman may be elected. If for any reason the Chair is required to terminate prior to the designated time, the Sub-Group shall elect a new Chair.
• Membership in the WMSG will strive to maintain a balanced membership of DOE contractor representatives for all key missions from across the DOE complex.
• A single WMSG contact will be identified for each participating contractor to facilitate communication.

The duties of the WMSG Chairperson include, but are not limited to, the items identified below:

• Direct the overall actions of the working group.
• Call meetings and establish subcommittees to carry out the objectives of the working group.
• Serve as the single point of contact for official EFCOG communication. This is not intended to restrict other informal communications.
• Serve as the chairperson of the steering committee.
• Select Steering Committee members with input from the sponsoring director.
• Assume other roles as decided by a majority vote, when the need for such arises

A Steering Committee comprised of at least three contractors and one DOE executive will provide feedback and guidance on WMSG tasks and deliverables. The sponsoring director is an ex-officio member of the Steering Committee, but is not counted as one of the contractor representatives.

Sub-groups will be endorsed as needed and will operate within the WMSG Charter and EFCOG Working Group Operating Manual. Authority to establish sub-groups must be granted on a case by case basis by the EFCOG Executive Council Directors.

PROCESS

• WMSG meetings/workshops will be held every 6 months at a DOE worksite to share ongoing improvements in work management, emerging issues, best practices, quality, and regulatory concerns from across the DOE complex.
• Generally, the cost of workshop activities will be covered by the hosting contractor/facility as the other members will be responsible for their travel and per diem.
• The goals, objectives, and the cost/benefits of the WMSG shall be reviewed annually by the WMSG Chair and documented in the WMSG Annual Report to the Infrastructure Working Group.
• A change to this charter requires approval from two-thirds of the Working Group membership and approval by the EFCOG Executive Directors.

DELIVERABLES

The minimum set of WMSG annual deliverables will be as follows:

• A report of key accomplishments and critical issues affecting excellence in work management from across the DOE complex. The report will be completed in the first quarter of the year and shall include:
• Results of the prior years activities
• Benefits derived from WMSG activities
• Current year goals and objectivities
• Potential safety, quality, cost, and schedule enhancements if quantifiable
• Minutes from the workshops to be put out within one month of the workshop.

DURATION AND COST/BENEFITS

• The WMSG duration shall be for as long as improvements in the Work Management process are being realized and EFCOG is continuing to see the benefits.
• At the time of formation, it is anticipated that the cost of supporting the WMSG will be minimal.